Services

Back File Conversion

If you are considering implementing a document management system, then you are probably debating on what to do with all of your old files. How far should you go back? Should you go from today forward?

EMS will help you develop a plan to meet your document retention requirements and help you determine what, and how much, of your paper files to convert. Many times we find that it doesn’t make economic sense to attempt to convert all paper files. In most cases the need to keep them can run anywhere from 2-3 and up to 7 years, and even longer with certain health care records. Due to this, files in storage nearing their retention requirement may not be worth converting.

On the other hand, frequently accessed files are usually worth converting to electronic format. This may include files created in the last 6 months to 1 year or longer. We will work with you to develop a plan to scan day forward as well as some part of your backfile. In some cases it may be economically feasible (and necessary depending upon volume) to consider outsourcing the scanning and indexing of your stored files. EMS can provide document scanning/conversion services for all types of existing media from paper to Microfilm/Microfiche, Aperture Cards and Large Format Drawings. We can scan, index and return these documents to you in any required format.

Contact us for a free estimation of your project.

Data Conversion

Do you already have an existing Document Management System?

Need to import large amounts of Data and or Documents, but need a better way to do it?
Want to upgrade to a better system with more features but are afraid you’ll lose what you’ve already stored?

We have years of experience in Data Management and conversion work. We have converted a wide variety of older technology systems and have been able to import everything into newer formats. Many of the older technologies were very proprietary and difficult to convert from. Not for us!

Contact us to find out if we’ve already done a conversion like yours. If not, arrangements
can be made to send us a sample of your database and images for our review. All conversions are quoted on an individual basis and can be affected by the amount of time required to format the conversion. The volume and format of stored images can also affect the conversion costs. We can deliver the conversion in any media format from CD to Hard Drive and if we’re supplying the new system, we will load the converted data for you.

Consultation

Our consultants will work with you to create an optimal solution that provides
the most value from your investments in our products and services. We offer a wide
range of services for the planning, design and implementation phases of your project.
Our team of professionals have extensive experience in Content Management and other
related technology skills allowing us to provide a broad base of services, including,
but not limited to:

• Planning and Design
• Installation, Configuration and Training
• Integration Services
• Custom Applications and Utilities

We are committed to ensuring that your implementation, and ongoing use of our solutions is 100% successful.

Learn More

Shredding

Shredding is the most secure, reliable, and economical way to keep your unwanted and obsolete records from being accessed by the wrong people and thereby maintaining your compliance with all applicable legislation. Any business entity that discards private, personal, and proprietary data without the benefit of complete and secure document destruction risks exposure to criminal and civil prosecution. As a document destruction company, our first priority is security. We pride ourselves in attention to detail throughout the security process. Our commitment is to never let the documents leave our protection. Organizations of all sizes discard information that their customers would consider confidential. Our ongoing services will give you peace of mind.

Learn More

Release of Information

Our Release of Information services are flexible to meet your hospital or clinic’s needs. We offer a complete outsourced solution in which we pro-vide release desk management, mail processing, phone reception request logging, management reporting and a fully automated audit trail. EMS also offers a partnership plan for those facilities that wish to handle the processing of the request letter and pulling of the charts, but leave the back office work up to EMS. Utilizing our partnership plan allows you to scan the chart, enter the patient and requester information, and we handle the printing, envelope stuffing, labeling, postage, tracking, collections, and customer service calls. No more administrative burden and no more printing costs. Best of all, utilizing our partnership plan, you capture the majority share of the revenue and the software is free!

Learn More